7 Tips to Establish a Strong Information Policy in Your Org - main image

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October 30, 2020

Cloud Computing, Cloud Security 3 min read

7 Tips to Establish a Strong Information Policy in Your Org 

Information policy keeps the proper management of information for organisations. When not managed well, it can pose challenges to privacy and confidentiality.

Information policy enables the maintenance of proper rules and procedures in a productive and dynamic information flow. It defines the security information collected, stored, consumed, and reused within your organisation.

The intention behind information security policies is to address threats, implement strategies on how to mitigate risk and recover.

Information policy deals with preventing external threats and minimising internal risks by establishing proper use of network resources.

7 Critical Points to Establish A Strong Information Policy

Identify threats 

Security threats might sound like a non-issue, but it costs you thousands of dollars to recover data and business loss due to downtime.

Know cyber threats before they happen by using powerful monitoring or reporting tools. You can purchase them from your hosting provider or from those who provide internet security products.

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Research how others do it

There are multiple types of information security policies. They vary according to different niches and data security needs.

So, it's essential to understand what other organisations in your industry are doing. Research online to learn how they tackle threats.

Have a word with sales reps from various security software vendors to understand the different features they offer and what best suits your company's needs.

Follow legal requirements

Follow legal requirementsBased on your data holdings, location, and jurisdiction, you may be required to adhere to specific data privacy and integrity standards. This is critical for companies that hold confidential information.

Having an appropriate information security policy in place is one way of reducing any liabilities that you might incur in case of a security breach.

Establish an employee-driven policy

Establish an employee-driven policyA policy dictation is the last thing that employees would like to hear. Let thedrive policy changes.

Involve them in the process of outlining appropriate use of online resources. Notify them once the rules are developed and tools are implemented. It is vital to make your employees understand the need for a security policy, so they will be more inclined to comply.

RECOMMENDED: How to Implement a Robust MDM Policy for Your Digital Firm

Educate your employees

Educate your employeesEducating employees is often overlooked as part of the AUP or acceptable use policy implementation process.

However, it's probably one of the most valuable parts of the implementation. It helps you inform employees and help them understand the policies.

Employees will often ask questions or offer examples in a training forum, which can be very rewarding. These questions can help you outline the policy in more detail and adjust it appropriately.

Take everything into writing

It is critical that every employee reads, signs, and understands the designed policy. They should be allowed to reconfirm their understanding of the policy every year.

Large organisations use automated means to easily send and track signed documents. Which can also help you create tests to evaluate the employee's knowledge of the policy.

Set penalties and enforce them

Set penalties and enforce them

Security policies are not just guidelines. Theyre one of the must-agreed conditions during employment. These policies should have corresponding punishments when breached.

Any information policy without proper compliance is as good as not having a policy at all.

Ensure online safety in your organisation

Security risks and vulnerabilities must be assessed and analysed. This means building and implementing procedures to minimise riskand auditing to measure the performance of controls.

Having an information policy protects your company from liability. A consistent and well-defined policy maximises staff productivity, reduces bandwidth consumption, and minimises any legal issues in the future.

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